Few office environments appreciate the burden of excessive paper more than the human resources department. So when you’re ready to cut paper-related expenses and waste, these may be the best places to start when exploring digital workflow solutions.
Finding a business technology partner that is qualified to develop and implement such a program, can be a little overwhelming. We find the best place to begin is by understanding how each department functions, so that existing workflows and technology can be optimized wherever possible, and updated wherever necessary. It’s also important to keep in mind how people work and the underlying business model so that changes result in better productivity and happier employees.
Understanding HR Workflows
HR departments generate tons of paper files every year, which can often be traced to recruiting processes. Requests to fill a new position, applications that must be kept on file, all become part of the paper pile. Even if communications begin as a web form or email, it’s typically printed and signed before being scanned and forwarded for approval.
More paper-based workflows follow employees throughout their time working with a company. Everything from offer letters, onboarding documents, benefit forms, changes of address or marital status, training certificates, off-boarding documents, etc. All of these documents are usually carefully gathered and organized in filing cabinets, where they sit for years, taking up space and becoming a black hole for searches. Rather like that one sock that never makes it out of the dryer. You now have a problem that ranges from workflow inefficiency, information security threats, and compliance risks to daily obstacles that affect employee experience.
Digitized HR processes will be more efficient, reduce costs, mitigate risk, and improve employee satisfaction and retention. They also give managers and HR professionals the tools they need to get the right candidates into position as quickly as possible with an onboarding workflow that is seamless and convenient. That’s a win-win for everyone because employees that feel good about your company, especially in those first weeks, are more likely to be positively engaged with the company.
The Benefits of Digital Transformation
While the idea of cutting those ties to paper can be daunting, implementing a Digital Document Solution with Managed Print Services can help you begin the journey to digital transformation. Optimizing those day-to-day document workflows in stages provides a measured pace of change that lets you transform at a manageable rate.
As Easy As One-Two-Three
In just three easy steps you can take control of your HR print environment and begin reducing costs while improving workflow productivity.
Step One: Schedule a FREE CONSULTATION. The 360 Assessment will provide you with the insights you need to make an informed decision. Our workflow experts will provide you with a clear understanding of what you have, what improvements could be made, and how your organization can benefit. Whether you move forward or not, this valuable information is yours to keep.
Step Two: Implement a customized workflow solution that reduces waste and cost, improves security and productivity, and even helps you become more environmentally friendly. We work closely with you to ensure that implementation has a minimal impact on your business routine and that your staff are well trained and comfortable with the optimized workflow.
Step Three: Sit back and wait for your HR department to sing your praises. The numbers will speak for themselves, as you will receive monthly data reports and the ability to control paper usage by device or user. Digital workflows will reduce what needs to be printed and MPS ensures that when you do have to print, it’s a more efficient process. It also means you get automated supplies and your networked devices are maintained by our A+ Service Team.
Managed Print Services (MPS) have been helping organizations optimize their print infrastructure for a long time, but business technology is constantly evolving. Pairing MPS with a digital document solution is a smart way to harnesses the power of intelligent devices – helping you reduce cost, drive innovation, and kick-start a positive cycle of change.